When Funding Shifts, Stay Focused: Five Grant Writing Traps to Watch For

Senate Enrolled Act 1 is making its mark on Indiana’s schools. But its impact doesn’t end there. As funding streams shift and partnerships become less predictable, many nonprofits and mission-based organizations are feeling the pressure too. Even those not directly affected are starting to see the ripple effects. The result is a growing sense of urgency—one that can easily push organizations into reaction mode.

That urgency is understandable. We all want to protect what we’ve built and sustain the work our communities rely on. But when we rush, even with the best intentions, we often make mistakes we could have avoided.

Grant writing is one place where that pressure shows up fast. Proposals get written in a hurry. Teams apply for funding that doesn’t quite fit. Narratives get stretched thin, and budgets lose their footing.

If any of this sounds familiar, take heart. You are not alone. And more importantly, you can approach this season with calm, focus, and strategy.

Here are five common pitfalls we see in grant writing, and how to avoid them.

1. Leading with the problem instead of the solution

It is important to name the problem. Funders want to know what issue you are addressing and why it matters. But the real question they are asking is this: what are you going to do about it?

The most effective proposals lead with a clear, thoughtful solution. They make the case not just for the need, but for the specific way your organization is ready to meet that need right now.

To stay focused:

• Keep your description of the problem brief and grounded

• Move quickly into your proposed solution and why it works

• Share evidence or experience that shows the solution is effective

2. Relying on numbers without telling the story

Metrics matter. But numbers alone will not carry your proposal. Behind every data point is a person, a story, a life that was changed because of your work. Those stories are what make your impact real and memorable. When you connect the head and the heart, your proposal becomes more than a report. It becomes a reason to believe.

To bring your proposal to life:

• Pair key statistics with brief, compelling stories

• Describe how individuals or communities have been affected

• Use examples that reflect your values and outcomes

3. Chasing every opportunity instead of choosing the right ones

In an uncertain funding climate, it is tempting to apply for every grant you come across. But casting a wide net can leave your team overextended and your proposals unfocused.

Not every opportunity is the right one. And saying no to what does not align is often the most strategic move you can make. Diversifying your funding sources is wise. Diluting your focus is not.

To pursue funding with purpose:

• Confirm you meet all eligibility criteria before starting

• Make sure the grant aligns with your mission and capacity

• Avoid reshaping your work just to fit the opportunity

4. Overpromising in the name of ambition

There is nothing wrong with dreaming big. But your proposal should reflect what your team can realistically deliver—not just what sounds impressive. Funders want to believe in your vision. They also want to trust your ability to carry it out.

To keep your proposal grounded:

• Align goals with your staffing and infrastructure

• Be honest about what you can do and when you can do it

• Choose outcomes you can measure and sustain

5. Skipping the review process

Even the strongest proposals need a second look. Typos, budget errors, or unclear sections can slip through easily, especially when you are moving fast. Well-reviewed proposals show funders that you are thoughtful, thorough, and ready to be a trusted partner. Taking time to review is not a luxury. It is part of responsible planning.

To strengthen your final draft:

• Involve multiple team members in reviewing the proposal

• Ask a peer or partner for outside feedback

• Make sure your narrative and budget tell the same story

A Final Word: Lead with Clarity, not Urgency

This is a challenging moment. Senate Enrolled Act 1 has brought change, and that change is creating ripple effects far beyond school districts. But even now, you do not have to write from a place of fear. You do not have to chase every dollar or rush every decision. You can choose to slow down, think clearly, and tell your story well. Because your work is worth funding, and worth writing for.